Towing Invoice

A Towing Invoice gives companies that tow for both public and private needs an efficient method for charging for their services. Common services include towing vehicles that are in need of assistance, are parked illegally, are obstructing traffic, or require normal transportation. Our invoice includes all the required fields to ensure you have sufficient information; both legally and for accounting purposes. This includes fields for the parties involved, the vehicle being towed, the expenses, the vehicle pickup and dropoff addresses, and signature areas for the tow truck operator and car owner.

 

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When can a Vehicle be Towed?

To ensure you are legally allowed to tow a car, make sure the following criteria are met:

If on Private Property:

  • If the property is residentially owned, the car can be towed immediately. If the vehicle is on a private non-residential property and there are signs specifically stating they cannot park there, they can also be towed immediately. However, if there is no signage, the vehicle can only be towed after waiting for 24 hours.

If on Public Property:

  • A vehicle on public property can only be towed if A) the vehicle is a hazard to traffic or B) the vehicle is in a public parking facility/area and an official (such as a public official or police officer) has directly approved of the tow. This also includes public right of ways.

 

How to Complete in Word and PDF

First, download the Towing Invoice in either Microsoft Word or Adobe PDF.

Step 1

Enter the Name of the towing company, the Website URL (if no website, leave blank), the Company Address, Phone Number, and Email.

Step 2

In the first large section, titled ‘Customer & Vehicle Information‘, begin by entering all the details of the vehicle. It is very important that the VIN (Vehicle Identification Number) is entered, as it ensures the correct vehicle was towed. After entering the details regarding the towed vehicle, enter the Contact Details of the individual that owns the car and the Full Name of the person requesting the tow. Then, enter the Reason that the vehicle was towed as well as the Addresses of where the vehicle was picked up and dropped off.

Step 3

Head to the ‘Fees‘ area. Here, enter a brief Description of what was done, the number of Hours the job took, and the Hourly Rate you will be charging. Add up the values in the ‘Amount‘ column to calculate the Subtotal cell. Add on any Fees and Taxes to the Subtotal to find the ‘TOTAL‘ invoice amount. Use the area to the left of the bottom 4 rows for Notes (can include an explanation of fees that were charged or payment instructions).

Step 4

Finally, have both the tow truck driver and vehicle owner Sign and Date the document. For the Word version, enter the names of both the truck driver and owner in Print in addition to the signature.