Rent Invoice

A Rent Invoice is issued by landlords to their tenants in request of rent that is nearing or has passed the due date. The Rent Invoice can be used for monthly rentals as well as long-term rentals (1+ year). Included in the Rent Invoice are fields specifically designed for landlords, such as an area for the tenant’s name and contact information, the property address, any fees that were issued to the tenant (excess electricity usage charge, property damage, late payment charge, etc.), and an area to specify when the rent is due.

For a walkthrough on completing the Rental Invoice in both PDF and Word, check out the how-to below.

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How to Write in PDF and Word

Step 1 – Download the Rent Invoice in either Adobe PDF (.pdf) or Microsoft Word (.docx).

Step 2 – In the upper-left of the document, enter your Company Name, AddressPhone Number, and Email Address. If you are renting a personal property (aka do not have a company name), you can either leave the spot blank (the ‘Company Name’ text will not show if using the PDF version), or you can enter your own name.

Step 3 – Enter the tenant’s Contact Information where it says ‘Billed To.’ This includes the tenant’s Name, the Property Address, and their Phone Number. Directly to the right, enter the Issue Date, the Due Due (the date the rent is due), the Lease Expiration Date, and the Invoice Number (if applicable).

Step 4 – In the table, enter the Property Address, the full Rent that is due, any Utility Charges (electricity, water, gas, maintenance, etc.) and sum them together for the Due and Subtotal cell. Then, enter any other Fees you would like to charge the tenant (can include late fees, property damage, and other actions prohibited in the lease). Add the fees onto the subtotal amount, and enter the value into the TOTAL cell.

Step 5 – At the bottom of the document, enter the Payment Instructions followed by the Terms of the invoice. Then, Sign the lease either digitally or after printing.