Rent Invoice Template

A Rent Invoice is issued by landlords to their tenants as an official request of rent that is nearing or has passed the due date. The Rent Invoice can be used for monthly rentals as well as long-term rentals (1+ year). Included in the invoice are fields specifically designed for landlords, such as an area for the tenant’s name and contact information, the property address, any fees that were issued to the tenant (excess electricity usage charge, property damage, late payment charge, etc.), and an area to specify when the rent is due.

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How to Write in PDF and Word

Step 1 – Download

Download the Rent Invoice in Adobe PDF or Microsoft Word.

Step 2 – Company / Landlord Information

In the upper-left of the document, enter the following regarding the rental company (or landlord) issuing the invoice:

  • Company Name (or Landlord Name)
  • Street Address
  • City, State, ZIP
  • Phone Number
  • Email

Step 3 – Tenant Information

Enter the following details regarding the tenant being billed:

  • Tenant Name
  • Property Street Address
  • City, State, ZIP
  • Tenant Phone Number
  • Date of Issue
  • Invoice Due Date
  • Lease Expiration (Termination) Date
  • Invoice Number

Step 4 – Rent Due

In the table, enter the following:

  • The Address of the Property
  • Amount of Rent Due
  • Utility Costs (if applicable)
  • The Subtotal (Sum of Rent + Utilities)
  • Any additional fees (late charge, damage, etc.)
  • TOTAL Due (Subtotal + Fees)
  • Any notes about the charges

Step 5 – Terms

At the bottom of the document, enter the Payment Instructions for the Tenant followed by the Terms of the invoice (ex: “Due in 5 days” or “Net 5”). Finally, Sign the invoice in the designated field and deliver to the tenant.