Photography Invoice

A Photography Invoice is a document issued by photographers to their customers to charge them for any pictures taken and their time. This is the preferred invoice layout for photographers working at events because it enables them to separate charges from their products and services for efficient bookkeeping. The template contains fields to enter the customer’s contact information, the transaction details (such as an invoice number) and the product and service details. We also designed the template to calculate the ‘Amount’ fields automatically (PDF & Excel only) – saving you both time and energy. Below is a how-to guide for completing the invoice in both PDF and Word.

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How to write in PDF and Word

Step 1 – Download the Photography Invoice in either Adobe PDF or Microsoft Word.

Step 2 – Then, enter the company name (or your name if freelancing), followed by the contact information of the photographer or company.

Step 3 – Next, fill out the ‘Bill To’ section, by inputting the contact information of the individual purchasing your services and images.

Step 4 – Ignore the ‘Invoice Total’ box, as that will fill out automatically when the table is complete. Enter any product details in the first table, including a brief description of the product being purchased.

Step 5 – In the table directly below, enter the services that were completed for the client, along with the number of hours per task and the hourly rate.

Step 6 – Calculate the final invoice amount by finding the sales tax in your state and entering it into the ‘Sales Tax’ field. The ‘TOTAL’ amount will then be displayed.

Step 7 – Enter any comments or instructions for the client, such as accepted payments or a more detailed product description. Then, complete the form by entering the number of days the customer has to pay for the products and services. It is recommended that the photographer withholds the photos until the invoice is paid in full.