Contractor Invoice

Download our Contractor Invoice to send a client a bill that covers both the hours worked and products purchased during a contracting job.

Included in the invoice are sections that allow the contractor to enter both the products purchased for the job as well as the hours worked (and on what) during the contracting job. The time window can vary extensively depending on the type of work completed, the equipment needed, and the products/materials purchased by the contractor. For example, contractors working on jobs that require a substantial amount of materials be bought (such as cabinets, flooring, carpeting, etc.) typically require the client to pay the cost upfront. Check out the how-to below for completing the invoice in either PDF or Word.

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How to Write in PDF and Word

Step 1 – Download the invoice in either Adobe PDF (.pdf) or Microsoft Word (.docx).

Step 2 – Enter your Company Name into the upper left-hand side under the large “Invoice” text. Then, enter your company Phone Number, Email, Website (if applicable), and Address into the upper left-hand side of the form.

Step 3 – In the “Bill To” section, enter the customer’s Invoice Number, the Date (that the invoice will be issued), the Customer ID, the client’s Name, and finally the client’s Address. The “Invoice Total” to the right of the customer’s info does not need to be entered if using the PDF format – it will fill once the tables below it are complete.

Step 4 – Next, enter the products that were purchased that were required during the contracting jobs. In the table, start by entering the number of products that were purchased, a description of what the item(s) were, and the unit price of a single product. Multiply the number of products by their unit cost to calculate the ‘Amount’ column.

Step 5 – Similar to the previous step, complete the next table by entering the number of hours worked, a brief description of each service, and the hourly rate. Multiply the rate by the number of hours to calculate the ‘Amount’ column.

Step 6 – At the bottom of the form, enter the number of days until the payment will be due by the client.

Step 7 – Finally, the box at the bottom of the form allows for any notes or special instructions to be entered by the contractor