Auto Repair (Mechanic) Invoice Template

The Auto Repair (Mechanic) Invoice Template is a document sent to a customer that lists out the labor and part costs involved with the repair of their motor vehicle. It can be used for both full and part-time technicians and companies. To prevent the client from experiencing confusion in regards to any billed amounts or parts, it is good practice to issue an invoice before the service is completed. While the invoice doesn’t need to match the final total exactly, it should be a close representation. Both the PDF and Excel versions offer built-in calculations, which calculate the total amounts across rows. For help with completing the invoice, check out the how-to below.

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How to Write in PDF & Word

Step 1 – Download

Download the Mechanic Invoice in Adobe PDF or Microsoft Word.

Step 2 – Company Contact Info

At the top of the invoice, enter the following regarding the repair shop completing the service:

  • Company Phone Number
  • Fax Number
  • Email Address
  • Street Address
  • City, State, and ZIP Code
  • Company Website (if applicable)

Step 3 – Client Information 

In the next section, enter the following regarding the customer being billed:

  • Invoice Number
  • Invoice Issued Date
  • Due Date
  • Client Full Name
  • Street Address
  • City, State, and ZIP Code
  • Phone Number

Step 4 – Parts

Begin entering the parts that were purchased for the repair, starting with the Quantity (number of parts), a brief Description or serial number, the Unit Price of a single part, and the total Amount of each type of part (Quantity X Unit Price). Sum the Amount column and enter the result into the Total Products field.

Step 5 – Labor

Similar to above, enter the following in the “Labor” table:

  • Hours worked per task
  • Description of the Work Done
  • ($ / Hour) for each task
  • Amount [Hours X ($/Hour)]

Sum the Amount column and enter the result into the Total Labor cell.

Step 6 – Totals & Comments

Sum both the Total Products and Total Labor cells and enter the value into the Subtotal cell. Add on any Sales Tax to the Subtotal, and enter the result into the TOTAL cell. Below, enter how many days the customer has to pay the invoice in full followed by any comments or instructions for the client. This can include payment types accepted, notes/problems about the car or job, or a thank-you to the customer for choosing your shop. The Auto Repair invoice is now complete.