Artist Invoice Template

The Artist Invoice Template is an editable document that gives those that sell art a useful and straightforward means of billing for their creations, some of which may include paintings, prints, molds, sculptures, sketches, and digital art. To further simplify the invoice, both the PDF and Excel versions calculate all amounts and totals, leaving the Artist to focus more on the things that matter most.

How to Price Art?

Before an invoice can be issued, the artwork will need to be priced. An important fact to remember is that there’s no “correct” price – art is worth what someone will pay for it. While this information shouldn’t be used to justify charging a ridiculously high price in hopes that someone will bite, at the same time, the art shouldn’t be devalued because of emotions either.

Keep in mind the following points when pricing art:

  • Base the art off of other’s work – Regardless of what is being sold; paintings, sculptures, photographs, or drawings, looking at what similar artists charge for their work will produce fine starting point.
  • Use a sizing formula – For things like paintings, the artist can use the common formula “Square Inch X Dollar Amount” to price their different sized paintings. However, there remains an obvious question: “What dollar amount”?
  • Use a wage – If certain pieces take longer to complete regardless of their size, the wage formula may suit the artist better. To use it, simply multiply an hourly wage by the number of hours worked, then add on any remaining expenses, such as materials. ([Wage X Hours Worked on Piece] + Expenses)
  • Be confident – When discussing pricing with a potential customer, stand by the price that is set. Although the artist may not realize it, buyers can sense any unconfidence and will take advantage of that fact in any way possible.
  • Be straightforward with pricing – Just like unconfidence, customers can sense if an artist is being shady with their price, such as offering higher or lower prices depending on your perceived wealth of the customer. Consistency will pay off.

If the above points are kept in mind, the artist will be well on their way to formulating a fair and accurate price. Below is a brief guide on completing the invoice in both PDF and Word.

How to Write in PDF and Word

Step 1 – Download

Download the Artist Invoice in either Adobe PDF or Microsoft Word.

Step 2 – Artist / Company Info

In the header area, enter the studio or artist’s name followed by the artist’s contact information to the right.

Step 3 – Client Info

Under ‘Bill To,’ enter the following information:

  • Invoice Number
  • Name of the Individual being billed
  • Invoice Issue Date
  • Client Address
  • Phone number

Step 4 – Products Purchased

Next, enter the items sold to the client. Start with how many of each item, the item # (if applicable), a brief item description, and finally the price per item. The PDF version will find the ‘Amount’ value automatically. If using the Word version, multiply the quantity by the item price for each row.

Step 5 – Totals and Comments

Enter any Sales Tax and add to the Subtotal to find the Total invoice amount. In the bottom header area, enter any comments for the buyer of the art such as an address to send the check or a personal thank-you. Finish the invoice by entering the number of days the buyer has to pay the invoice by.