Invoice Templates

An invoice is a commercial document that is used to charge for a good or service. It is sent from the provider of a product or service to the individual or company purchasing it and does not require immediate payment in most cases. In simpler terms, it can be viewed as a bill.

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What are the Benefits of an Invoice?

Sending an invoice – no matter how small or large the service or product that was sold, is almost always a smart move. Here are some reasons why:

  • Eases buyer-seller relations as it provides clarity to the buyer on what was charged and why
  • Allows payment to be delayed, giving the client enough time to inspect the product or service, and pay for the full amount
  • Can be used as a quote, giving the buyer an outline of what will be charged
  • It’s professional and courteous, leaving the customer with a more positive impression of your company

What does an Invoice Include?

Typically, an invoice includes the following:

  • The company name and address are staples of an invoice. The company name can be replaced by an individual’s name if doing freelance work. Having the address not only shows the company is reputable, but it allows sold products to have a return address and allows invoices to be paid by check through the mail.
  • A ‘Bill To’ section lists all of the significant details of the client purchasing the products or services. Their name, address, phone number, and the date of the transaction are almost always included. Additionally, most have an invoice number to track past and current clients more efficiently.
  • Lists of both the products and/or services purchased are the basis for the invoice. They allow for detailed descriptions of what was purchased, how many, the cost of each, and the total amounts altogether. Although some invoices only have lists for products and vice versa, all invoices have a section to list out the details of the expenses.
  • A comment box allows the issuer to list pertinent details regarding the invoice, such as the types of payment accepted, corrections to listed expenses, or thank-yous to the client.
  • The number of days until payment is due is a must for every invoice. Having a concrete date that the invoice is due ensures both parties are clear on the terms of payment and lets the client breathe easy if they do not have the immediate funds to cover the invoice amount.

Invoice Templates